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Job Description

Job Overview:

We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.

Hours:

09:00 – 18:00 with additional hours as needed

Key Responsibilities:

Business Development

• Build relationships with clients and client EAs.
• Proactively support business goals, RFPs, and tender responses.
• Maintain client contact lists and track sales activity.
• Assist with customized mailings and document preparation.

Calendaring

• Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.
• Assist with complex project scheduling.

Travel Arrangement

• Coordinate travel, accommodation, and logistics.
• Work with teams to secure business visas and work permits.
• Group client meetings for efficient travel planning.

Daily Administration

• Manage documents and project deliverables.
• Handle expense reports and administrative tasks.
• Support team coordination and communication.

Skills and Attributes:

• Positive, proactive, and collaborative team player.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple tasks.
• Excellent communicator and problem solver.
• Detail-oriented with a strong service focus.
• Discreet and able to maintain confidentiality.

Benefits

• Competitive salary and comprehensive benefits.
• Professional development opportunities and career mobility.
• A supportive, inclusive work culture.